How can participants download files in Collaborate Ultra that will not be shared on the screen?
There's a few ways that you can do that but it would depend on where you have the files. If you're using a cloud server (One Drive, Google Docs, Dropbox, etc.) you can put the shareable link in the chat box for participants to download.
I'm conducting a webinar shortly and I send help docs this way. I'm conducting a Blackboard training and I have the docs stored in a Bb course. I have the permissions set to be viewable by the public and I send out the perma link from the 360 view.
How would you share a Word doc? This feature was helpful in the older version of Collaborate.
I'm using Ultra and you can only share images, PPT, or PDF. I would save the Word doc as a pdf if you wanted to use it as a part of the presentation.
Lynette was asking how to share a file that wasn't going to be presented. In that case, I would have the Word document saved in a shareable drive and post that link in the chat box that participants could download.
Yes, I know you cannot share to view. Perhaps I should have said distribute. I could distribute documents during a session and it appears that I cannot do this other than by the way you stated. Is this correct?
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As far as I know. If you want to distribute, you would need to share a link.
There isn't an actual file-sharing for a Word document.
Ultra has the Share Files option but that's only for sharing to present and not actually distributing.
That would be a nice option to request though.
I agree with Dana, that
Hand-Out Distribution (timed file sharing via the Collaborate server) is a very useful feature of Collaborate Classic (a.k.a Collaboreate Original Experience, 12.6 Webconferencing).
Let me describe the didactical potential of this feature in short for those, who are not familiar with Collaborate Classic, which is in my opinion still the most feature-rich virtual classroom solution on the market - therefore a benchmark for the Ultra development roadmap.
Collab Classic comes with a "Load Content" button allowing moderators to load arbitrary files into the hand-out storage of that particular room. The great thing is, that any participant gets prompted to download files not previously downloaded at the time of particular appearance:1. if a new file appears on storage, all joined participants get the prompt
2. If a participant joins later, he/she will be prompted for all files currently on hand-out storage
3. Any individual being prompted to save a hand-out may deny immediate download and decide later to pick the file storage for executing download and reading the hand-out
4. In a session recording, the prompt for hand-outs appears in time also providing the hand-out as designed by the teacher.
5. If you do record sessions partially only and load hand-outs during a phase not being recorded, the handout prompt will appear anyway if the recording ist turned on again after hand-out provisioning. Best Practise:Just turn recording on for a second at the very end of a session. This will deliver all hand-outs on storage providing a final "read-more" prompt for students viewing the record.
This behaviour of Collaborate Classsic is very near to the usual paper hand-out handling in presence lectures, as you may not want students to focus on your agenda instead of browsing papers handed out at begin. This focus shift will likely happen, if yu provide hand-outs through the LMS, as it will be available from sessions'begin. Distribution of hand-outs in sync with your online lecture agenda is almost effective , in both live setting and replay setting. Collaborate Classic allows to create almost complete, native recordings including the timed distribution of arbitrary files.
Well, "arbitrary" is not exactly true, as Collaborate Classic's "Load Content" has one exception: If the file type selected is one of the presentable types (PPT, PPTX,JPEG), it does not distribute as hand-out, but convert it to Whiteboard pages - similar to Ultra's "Share Files" function.
Regarding Ultra, there is only a dumb workaround to simulate that very common instructional task. As described above, you may involve an external Storage (LMS or cloud drive) copy the access link and provide it to students via Ultra chat. However, this is just a workaround:
Looking at 1., you don't get your students prompted by the classroom, but have to tell them how to process the link in the chat
Looking at 2., you will loose any student coming in after you provided the link in the chat, as they can't see the complete chat history from begin of the class (demanding to re-enter any previous link)
Looking at 4., Ultra has currently no native recording at all. However, Ultra's 17-2 upgrade claims to include chat into recordings somehow.
Looking at 5., Ultra does currently not shows a composed recording in case of partial session recordings, but recorded pieces of a lecture as separate files. Let's see how the 17-2 upgrade works with chat in case of partial recording of a lecture.
Collaborate Classic's sophisticated file sharing built-in allows live instructional design at it's best. In daily routine, I especially do like
Ultra advantage over Classic:
Ultra development did made a big step to go beyond Classic from begin,
Collaborate Ultra does load PDFs for viewing. while Collaborate Classic does distribute PDF files as hand-outs, because it can't convert PDF for showup in the Whiteboard
Ultra resolved this disadvantage of Collaborate Classic which was disliked by many community members for a decade,
as Blackboard never improved Classic's predecessor product "Elluminate Live!" at this point:
Up to now, it is a nasty preparation work how to convert a PDF file to be loaded into the Interactive Whiteboard of Collaborate Classic.
You will need some experience with the auxiliary tool "Collaborate Plan!" to get a PDF shown in the Classic Whiteboard. Many instructors never got that experience, as Lecture Scripting skills are usually part of advanced train-the-trainer courses only. In Germany, we prefer to introduce the basic Plan! handling early in basic Collaborate moderator courses to overcome this PDF disadvantage
With Ultra Experience, showing a PDF file is a matter of ease.
Thanks for reading another tractat of minet on Classic's didactical power. You may feel my enthusiasm on Collaborate Classic, in my opinion the market's simply the best virtual classroom in terms of strong didactical toolset. These unique selling points do compensate the obvious disadvantages of Collaborate Classic running on a >10 years old Java engine.
I pray for Collaborate Ultra will take over very much of all those Classic tools - improved in a modern flavour.
Any opinions here on hand-out handling in Collaborate Ultra ?
I welcome any comment from the community
German Collaborate User Group
Ditto everything Meinrad said above. I only today figured out that Collab Ultra doesn't allow file distribution. Anyone know if this is on the prod dev roadmap? If that comes to Collab Ultra, the only other thing I still miss from Collab Classic is the ability to be in more than one session at a time. One use case for this is when needing to manage multiple groups who are meeting in their own virtual rooms.... a bit like breakout rooms, but with the ability to come and go between meeting rooms as if one were at a virtual conference.
Ultra has the breakout groups. Isn't that what you're looking for?
You can switch between all of the meeting groups or do you want to be in two separate ones simultaneously?
In my post I wrote:
".... a bit like breakout rooms, but with the ability to come and go between meeting rooms as if one were at a virtual conference. "
By this I was trying to say a) that I'm aware that breakout rooms are available in Ultra and b) that breakout rooms is not what I'm talking about. I'm talking about what CC allows, entirely separate instances of Collab open at the same time. I participate in a virtual conference that leverages this functionality to allow tech support people to move between sessions that are being given by completely different presenters to completely different audiences.
Carine Ullom wrote:File Distribution. Anyone know if this is on the prod dev roadmap?
Carine Ullom wrote:
File Distribution. Anyone know if this is on the prod dev roadmap?
One year ago, at the time I wrote the Collab Classic Benchmark about use cases of the File Library / HandOut Feature, there was some visual perspective, that Collaborate Ultra might have this cool "Classic" functionality somewhere on the roadmap.
Even at Bbworld 2017, the Collaborate roadmap still contained two relevant keywords.
"Advanced Collaborate Whiteboard" is not very well-defined, but might include the capability to have some active elements like download links on a page of a multi-page whiteboard. However, the product management did not publish the list of "advanced" functions in the "enhanced" whiteboard planned.
The second keyword "Native Recording" is the technical basement for any interaction happened live to be recorded for replay. a timed handout of documents during the replay of a recording. In other words, the handout document is part of the recording to be offered for download at the right moment. Up to now, a very limited kind of native recording is implemented in the function "Chat in recordings" The Chat is shown in the video player, and chat transcript might be downloaded.
This Chat integration will probably the only step towards the Classic Native Recording, as the keyword disappeared from the latest roadmap display shown in David Hastie's presentation by January 3rd 2018 in the MoComeeting of the Durham conferernce
The former "Advanced Whiteboard" turns into three features, that point to whiteboard pages to be the only handout available for download.
However, there is an external workaround perspective to team Collaborate Ultra with an additional dropbox-like storage tool (nextcloud, seafile) for handout delivery.. You upload your handouts there and provision the download link of the particular handout document in the chat. This enables students to click on the links at the time you enter it or later. As chat is part of the recording , viewers of the playback may click on the chat links as well.
I know, that this is not the same comfortable solution like Collaborate Classic offers with it's File Library, but that's the functionality still available. On the development horizon, I want to point you to the new entry "Scripted Session Plans" This might become one of the greatest improvements of todays Collaborate Ultra, as the Plan! Agenda Processor is one of the very unique features of Collaborate Classic. As with other Roadmap announcements, this entry might be developed as a mouse or elefant. Think of a session plan,including a command, which opens the download links above on each student's computer.
In this scenario, it doesn't matter, if the storage is inside Blackboard's datacenter or on your external storage. More important is the integration of such scripted lesson actions into recording: A download triggered during the live session should also trigger during playback. This would be the great Ultra handout feature you probably exspect as the true successor of Collaborate Classic's
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