Is it possible to save the content in the whiteboard area and bring it back up later? Is it also possible to share the main room whiteboard to breakout rooms for further discussion?
my answer relates to the current Ultra "whiteboard" (version 1701). This may turn in the futire, as any Ultra feature currently implemented suboptimal.
The answer is YES,it's possible, BUT not as straight and usable as seen in Collaborate Classic.
Ultra provides a rough way to save presentation annotations as an overlay (bitmap with all annotations on a transparent background) to a PNG file or copy it to the system clipboard. Try a right-click on the whiteboard area. Take care not having marked an object: This is a stupid canvas copy, which does include the marked object's navigation frame. This canvas overlay copy basically works also on annotated presentations, as the "whiteboard area" is just a single empty white default presentation slide. Unfortunately, the canvas size saved does not match the slide size. This currently turns the "save annotation" feature useless. If you want to save a presentation slide including annotations, a screenshot might be easier than
The "annotation save" function appears as a quick and dirty developer's first shot. In daily routine, it is almost useless and will be improved for sure.
Until this improvement happens, I recommend the nasty external workaround
1. Take a screenshot of the content area prior to any change/leave.
This takes any annotation including background correctly aligned to a bitmap. Hint: My preferred screenshot tool "Greenshot" allows to take screenshots from the same position/size as defined in my first shot (carefully taken on the fixed Ultra window before start of the lecture).
The Ultra "whiteboard" has no capability to show bitmaps (one of the reasons why I write "whiteboard" currently in "")
Therefore no direct way to re-import canvas copies or screenshots later on.
For re-import of annotations, you will need annotations as presentation file.
2. Create a Powerpoint file named e.g. UltraWhiteboard.ppt with a bunch of empty sildes (optionally with customer's small brand/logo in the corner).
This auxiliary presentation should be always open aside during the Collaborate Ultra session ready to take screenshots.
3. paste any screenshots worth to be reviewed in future sessions on the next empty presentation slide
Hint: Greenshot might be configured to open any new screenshot in Powerpoint automatically...
4. For quick re-import into Ultra, just save the UltraWhiteboard.ppt, open it in the Ultra's file sharing and show up the appropriate slide number
This is the workaround to cycle yesterday's whiteboard to today's presentation as bitmaps with nailed whiteboard objects.
In Collaborate classic, you simply save the total presentation including all annotations in a object-oriented whiteboard format, which allows to reload it at next lecture with any object still movable/resizable on screen
Ultra breakout room gear has currently no whiteboard forwarder as available in Collaborate Classic. As the whiteboard gear does not include bitmap, the same workaround applies as described above.Unfortunately, the Ultra session's main room persistant file storage is not accessible from a group room.
As a teacher, you will need to join any breakoutroom executing the initialization task
Depending on the number of breakout rooms, this may take much time.
The same task in Collaborate Classic requires 2 mouse clicks in total (independant from the number of breakout rooms). The Ultra file conversion mechanic seems to be aware of this presentation was uploaded once before, as the additional uploads in the breakout rooms are named UltraWhiteboard(1).ppt, UltraWhiteboard(2).ppt,...
In Collaborate Classic just another 2 mouse clicks. Group room whiteboard slides are automatically appended to the presentation in the main room.
In Ultra, teacher might advise students to create another Powerpoint presentation to document their results outside of the virtual classroom. Students will probably find it much more complicate to annotate anything on the group room's whiteboard. If students do use Ultra's simple kids drawing sketchboard named "whiteboard" in group rooms, the teacher faces again some workload to join any group room, taking screenshots of the drawings and paste it in the own UltraWhiteboard.ppt for later re-presentation in the main room.
I apologize for having provided such a huge answer to your simple 3 questions.
Hope you understand, that I took this opportunity to outline, why the majority of teachers and training professionals in our Collaborate User Group still avoid to switch over to Ultra, even after the availability of breakout rooms. They have used the Collaborate Original "best-of-market" whiteboard feature set for many years with success. The didactically strong whiteboard handling of Collaborate Classic was years ago an important driver to choose Elluminate/Collaborate as virtual classroom and nothing else of all those average web conferencing products. From their viewpoint, the whiteboard is the center of classroom work, where teacher's art of teaching happens.Those users now do wonder, why they should exchange their pole position with an Ultra "whiteboard", which lacks of basic functionality found at >90% of market competitors. However, it is often not the teacher's decision, if an organisation moves over to Ultra.
I do support both worlds and welcome Ultra's continued functional improvement looking forward to the "Enhanced Collaborative Whiteboard" announced somewhere in the Ultra development roadmap.
German Collaborate User Group
Thanks for the great answer. I appreciate the detail, so that I can look into it further and provide a solid option for our faculty.
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