I am wondering if anyone has an elegant solution to scheduling and tracking of yearly training required for each employee?
We have piloted using organizations (versus courses) for this purpose for some staff training where is initially has worked well.
One of the most difficult parts is getting a large non-faculty or student base of people into Blackboard Learn from our SIS Banner which is something to think about in planning for this and the type of content needed for these types of courses.
I hope this helps. Let us know if you develop this using Blackboard Learn or elsewhere.
We have done this for a few different schools or and for some university wide training like health and safety. To do this, instead of enrolling everyone automatically, we just set the course as public and got people to self enrol if they needed to do the training. We then issues certificates via the achievements tool on completion of one or more quizes. At some stage, we did wrote a custom tool that exposed a web service that could be polled by our internal integration system to feed the grade centre column back into our SIS, but since these health and safety quizes have now moved into another LMS, we no longer use them.
Once thing to look out for if you do take this approach is Blackboard doesn't behave well with large cohort sizes. For us, with 5000+ staff each year required to do manditory training, the unit enrolments and grade centre soon became unmanageable. We tried to fix this by creating a new course or a new quiz every year to prevent the course growing too large, but anything with a grade centre in the 1000s is fairly awful.
Does your HR department use software for scheduling and tracking training? That is where we point customers who want to use Bb in the way you've explained.
Our campus has been looking at GoSignMeUp which has Blackboard integration (Blackboard Learning Management System Integrates with GoSignMeUp - GoSignMeUp ). We met with them for a demo last week and I still question if they have some of the functionality that we would really. The problem you run into with Self-enroll is that not everyone will go enroll themselves. We want a system that we can pre-enroll individuals for all of their mandatory training (HIPAA, FERPA, Diversity, Fire Safety, etc.). We would also like an integration what would allow for reminders to be sent when a new employee hasn't taken the training yet (i.e. 30 days) or when the individual would need to get retrained (i.e. annually for HIPAA), which it seemed like could be on their system. One of the challenges that they seemed to have was getting users enrolled into their service to begin with. Even though we were going to work with them on a Single Sign On, the person doing our demo was thinking that every user would have to create their own GoSignMeUp account first. There were some other challenges, but they did seem open to discussing those and working through them, potentially at a cost.
This is definitely not me trying to sell their service, as I don't know as we will go with them in the end. It is just one service that seemed to check a lot of the boxes in our requirements. Outside of Blackboard, I did find a tool called Litmos that really would do everything I would like, but I am getting pushback as the goal is to keep the number of tools used limited and we already have Blackboard for material delivery.
We did with our FERPA training. Once they pass FERPA training, they will get badge and certificate. We pull information from our SIS (PeopleSoft) on who are teaching in the current term. Those who are not teaching will not be listed. We haven't arrived the point where if they have not complete the training and the account will be disabled. We are toying with an idea if they didn't do the training within 60 days after several reminders, their roles will be changed to Non-Comply FERPA and when they log in Blackboard, everything will be gone except for one module - leading them directly to FERPA training to complete. We haven't decided if this is the direction that we will be going. We also have to think about other mandatory training/forms that we all have to sign and try to streamline everything in one place. If you have a policy on taking mandatory training (FERPA, HIPPA, etc please share with me).
The simple answer is NO not to elegant record-keeping and reports for all employees. That said, we use Blackboard for training broken out by training needs.
We are using Blackboard to deliver training with spaces named TRAINING - University Dining Services or TRAINING-Farm Safety Training. Faculty and staff can earn badges and get Blackboard's certificates if you turn on the Achievement tool and design the course accordingly. We use self-enroll for most of them but the one we all have to complete we enrolled everyone the Provost's office told us to enroll. Other programs do manually enroll the trainees on an as needed basis.
My complaints with the badges and certificates is the reporting of who has completed/earned each badge or certificate. This is especially true for those trainings which have to be completed annually.
The grade center does get clunkier with thousands in it but I have found the people who want the data prefer to work in Excel anyway so working offline is great with them.
What I have been doing to make our use of the Grade Center a little easier with the volume of students in it (about 1300) is to place them in groups and then create Smart Views on the groups. It isn't perfect and takes a little management, but it gets the job done. I also created several of our larger groups by importing them. I just take the list we already have stored somewhere and put it into Excel paired with the group name and then import. It is a lot easier than trying to add them manually in Blackboard.
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